How to organise a children’s birthday party (without having a heart attack) + a #giveaway

organise a children's birthday party

Party? Party? Did someone say party? Yes it’s your little sproglet’s birthday coming up soon and they have been burning your ear off with pleas for a birthday party – cue you running for the hills. But actually, things don’t have to be that complicated or costly….just fun filled and memorable! So here’s a quick run down of what you need to make your children’s birthday party (and not your sanity), fly:

Work out what’s right for them

Many kids are adaptable and will roll with whatever celebration you put on, as long as they get parental attention and some semblance of a normal routine.  But you know your own child – adjust the level of hoopla to whatever you think he/she can handle.

Think about who’s coming

Are young kids coming? Have your party take place either before 1 p.m. or after 3 p.m. to avoid naptime conflict and over tiredness meltdowns. Give the party a start and end time so everyone knows exactly what’s what.

With the birthday invitations themselves, forget expensive invites – try going DIY add a homemade touch by tracing your child’s hand on the outside of a blank card. Or let your toddler “decorate” with stickers. That should keep them entertained for a while!

And at the risk of sounding utterly crazy…consider having separate parties for the grown-up crowd (grandparents and other relatives, plus adult friends) and the kiddie crowd (cousins, playgroup kids) to save everyone’s sanity and manage volume levels.

Each celebration needs different things

Grown-ups want adult food and at least a few hours to talk and catch up. But a party full of kids who are the same age should be nonstop games, kiddie style finger food.

Have an activity to do immediately to warm up the kids. Try something simple like colouring birthday hats or putting stickers on a “Happy Birthday” sign. Then it’s time to get serious:

    • Decorate the children. For instance  with face painting, Not all toddlers like this, but some love it. Ideally you know a friend or teenager who’s good at it –
    • Go on a scavenger hunt. Kids can search for cheap little prizes or something seasonal (mini pumpkins).
    • Musical chairs. Play music and let the kids cut loose dancing. When the music stops you know the drill – the kids have to find a chair, and no one has to be “out.” Just play until the kids get bored! 
    • Musical hot potato. The kids sit in a circle and pass a stuffed toy around while the music plays. When the music stops, the child left holding the toy is “out” (but gets to go somewhere fun). The last one holding the toy wins. 

The opening of gifts

As utterly hard as this might sound, try not opening gifts until after everyone leaves as there can be a lot of jealous little gremlins. Do try to write down who gave you what then get together with your little one and send short thank-you notes. Kids love goody bags, so try ensure they leave with one otherwise be faced with lots of scowl-y faces on departure!

Buy a party pack

Sourcing items individually can be quite headache. Thankfully there are some great party packs available these days which can even be personalised for your child’s special day. We love the personalised party packs from Personalised Parties and we have one to give away!

What are your tips for organising a children’s party? Do you have anything to add to the above? Please do leave a comment below and share. And if you found this post useful why not check out this one on 7 fun birthday party ideas.

***Win a personalised party pack from Personalised Parties over on our giveaways page here***

*This is a collaborative post 

Picture credit: Designed by Freepik


  1. We are just planning a little family tea party for our daughter in June, we have a lot of nieces and nephews and she has a big brother and sister so there will still be plenty of children there for her to play with, she loves Peppa pig so think we may choose to make it a peppa theme for her

  2. This one is a perfect article for hosting a birthday party. Sometimes this happens when you plan a birthday party you mainly focus on the decoration and menu rather than the guest list and venue. I prefer hosting a party outside the home so that kids can enjoy the way they like. Thanks for this guide, this is gonna be helpful for the next party of my daughter!

  3. Thank you for telling me that I should always adjust the party’s activities according to what my kid can handle. My husband and I both want to organize an outdoor party inviting all of my daughter’s close friends and their parents for her 7th birthday, but we also don’t want to overwhelm her since she’s really shy. It might be better for us to hire catering services so we can be by her side at all times.

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