If you’ve found this children’s party planning checklist because your little has a birthday coming up then you’re in the right place! With a little bit of time and organization, a children’s party doesn’t have to be a major stress which leaves you huffing “never again!”. Instead, follow this party planning checklist and you will be gliding through the main even like a pro…
Eight weeks before
- Pick a theme with your child
- Rough out the guest list
- Reserve your party venue and or entertainer – note, if they are hugely popular you may have to do this a lot earlier than eight weeks before!
Four weeks before
- Revisit the guest list – let your child make any changes
- Prepare and send your invitations – if you’re using paper invitations check out https://www.bestbuyenvelopes.uk/ otherwise I love Canva for designing digital invitations
- Work out what games and activities will be included during the party, in line with the theme
- Research and order cakes (unless you’re making one or doing a supermarket job in which case this can be done later)
- Beg and borrow friends and family members to help and get it locked into their diary
Three weeks before
- Research and stock up on party supplies for party games, activities, decorations, party bags and contents, tableware etc – if you’re ordering online note that you definitely want this buffer! If you’re buying in store, you have a bit more breathing room.
Two weeks before
- Create an outline for the party – so you know what will happen when. This is more so you know the flow of how the party will go, as opposed to a full on schedule.
- Order any additional party supplies you may need – you will almost certainly think of other things!
- Make a list of food for the party
- Chase up any outstanding RSVPs
In the week preceding the party
- Buy party food – remember to think about both the children and adults
- Reconfirm any extra helping hands you may have roped in
- Create a “party box” including all the decorations, supplies, and other useful things for the day – things like sellotape, gaffer tape, blu tac, pens, scissors, first aid kit, phone charger, bin bags etc
One or two days before
- Pick up your cake or if you’re baking it – get baking!
- Prepare food for the day
You nailed it!
One week after
- Follow up with thank you notes!
I can personally vouch for the fact that following this children’s party checklist will leave you feeling a lot less stressed about the otherwise crazy than organising a children’s party can be. As I write this we are just entering this cycle for my daughter’s next birthday so off I go to work through my list.
Do you use a children’s party planning checklist? Or are you a freestyle kind of mama party planner? Do share in a comment below. You may also enjoy these creative children’s party ideas ideas.
*This is a collaborative post